Billing Coordinator
The Billing Coordinator assists with the coordination of client billing for advertising and production services rendered by the Agency. He/she reports to the Client Accounting Manager.
Responsibilities:
- Runs the weekly Agency Summary and Work-in-Progress (WIP) Reports to identify billable orders to be invoiced.
- Attends monthly meetings with Account teams to ensure that all jobs are compliant with IPG and Sarbanes Oxley guidelines.
- Creates billing pro-formas and client invoices and delivers them to Account teams for approval.
- Issues adjustment billings for any discrepancies between original billing and actual orders run.
- Maintains accurate and organized billing binders and job jackets for back up invoice files.
- Assists with the preparation of information for client or internal audits.
- Assists with special projects related to the year-end function.
Specifications:
- Stays organized and pays careful attention to detail.
- Works quickly and efficiently in a fast paced, deadline driven environment.
- Is a self-starter. Prioritizes own work and juggles multiple tasks.
- Demonstrates analytical skills and creative thinking when faced with challenges.
- Displays a consistent team attitude and a willingness to help others.
- Demonstrates a desire to learn the Agency billing process and related accounting functions.
Required Skills and Experience:
- 1-2 years previous work or internship experience in accounting/finance or related field.
- Bachelor's degree in Finance/Accounting or equivalent professional experience.
- Strong computer skills, particularly above average Microsoft Excel skills required. Microsoft Access skills a plus.
- Strong communication skills, organizational skills, and attention to detail.
